Accessing public folder favorites
Seeing that Outlook desktop and Outlook on the web (or OWA, depending on version) do not support the same types of public folders (or folders added to Favorites) we wanted to talk about what is expected behavior when public folders are used. We have seen some questions around this so – let’s clear it up!
Outlook supports public folders of following types:
- Calendar
- Contact
- InfoPath Form
- Journal
- Mail and Post
- Note
- Task
OWA supports only the following public folder types:
- Mail and Post
- Calendar
- Contact
Adding public folders to Favorites is slightly different depending on the client. Please see this article which explains how to do it in the respective client.
OWA will only support folders types such as Mail, Contact and Calendar. Support for public folders with folder type Tasks and others are not available in OWA even though they can be added to Favorites using Outlook. If OWA does not support a specific folder type added to Favorites by Outlook, it will display the folder, but it will be greyed-out.
Another behavior that is very different in OWA is that OWA does not have a common view for different folders types
Add Permissions to Public Folders With PowerShell
Exchange makes it a little more challenging to add permissions to the folders and to also view those permissions. Luckily if you are willing to learn some PowerShell, it’s never been easier.
Step 1: Launch PowerShell
Either logon to the server or use a remote PowerShell to gain access to the exchange powershell.
Step 2: Gather Information
Most likely a User will provide this information for you. You’ll need to know which public folder to add the permissions to, but also what level of access you’d like to grant the user.
Step 3: Understanding Access Rights
When assigning access rights there are two different methods, one just assigning read\write etc… or assigning a role such as Owner or PublishingEditor. Note that both are valid commands for PowerShell.
Step 4: Issue the Command
Add-PublicFolderClientPermission -Identity “\Public Foldername” -user Username -AccessRights PublishingEditor
Add-PublicFolderClientPermission is the part of the command declaring what action is taking place.
-Identity is specifying which Public Folder is being modified
-user selects the user to grant permissions to
-AccessRights d
Author biographies - Pros/Cons?
Hi,
your PKP follower power and journal publishing experience is asked.
Does your journal publish author biographies - why, why not? What are the pros/cons?
We are currently migrating a journal to OJS. For the scientific article section, we do have author biographies for each author in the PDF (usually a short paragraph of print lines) and we could add them as well to the details page.
Some pros and cons I see from our side:
Pros:
- Added value
- Reader can get a better insight of the published work
Cons:
- Tedious work to copy over from the manuscript if the author doesn’t enter the biography during submission
- Details page may get very long
- What do some search engines with the content do? - the biography may decoupled from the article and it is not clear that the biography is a snapshot at the time the article was published
Thanks for your feedback!
Add-PublicFolderClientPermission
This cmdlet is available in on-premises Exchange and in the cloud-based service. Some parameters and settings may be exclusive to one environment or the other.
Use the Add-PublicFolderClientPermission cmdlet to add permissions to public folders.
For information about the parameter sets in the Syntax section below, see Exchange cmdlet syntax.
Syntax
Description
You need to be assigned permissions before you can run this cmdlet. Although this topic lists all parameters for the cmdlet, you may not have access to some parameters if they're not included in the permissions assigned to you. To find the permissions required to run any cmdlet or parameter in your organization, see Find the permissions required to run any Exchange cmdlet.
Examples
Example 1
In Exchange , this example adds permission for the user Chris to create items in the public folder My Public Folder on the server My Server.
Example 2
This example adds permission for the user Chris to create items in the public folder My Public Folder.
Parameters
-AccessRights
The AccessRights parameter specifies the rights that you want to add for the user on the public folder
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